The GCCYS will have their annual spring meeting on April 17th at 7pm at All Saints in Parish Center rooms 3, 4, and 5. This is a mandatory meeting for all member parishes and schools and at least one representative of each member organization needs to be in attendance as we will be voting on many items. An email was sent to all coordinators, athletic directors, booster presidents, etc .. on March 19th with a detailed agenda. Towards the end of the meeting, we will be splitting out into two separate groups (boys/girls basketball and girls volleyball) to discuss sport specific topics.

The boys volleyball season starts on Monday, March 6th. A reminder that ref fees are $15 per team per game this year. All rosters must be submitted this week and all players must have Liability Waivers submitted online before they are eligible to play. Liability Waivers are good for the entire school year so, parents, if you filled one out for your child for basketball season, no nee to fill out another form. The league will run for 4 weeks, take two weeks off for Holy Week and Spring Break Week and then finish up with two more regular season weeks and a single elimination tournament the first week of May.

8/21 Update: Schedule is out and can be found by clicking on the Tournament Web Site link below.  All coaches participating were sent an email this afternoon

Amerileagues will be hosting a girls volleyball tournament for 3rd-6th grades and skill levels on August 26-27.  This tournament will feature teams from our league as well as the Cincinnati Premier Youth Volleyball league.

Tournament Info

1. 3 three set round robin matches played on August 26/27
2. Matches at Sports Express and Elite Athletics
3. No championship bracket
4. Amerileagues will work around your regular season schedule
5. Open to all girls teams and levels grades 3-6
6. Registration is now open until August 19th:  Register Here (Closed)
7. $60 registration fee per team + ref fees (total cost $105)

 

Tournament Web Site

Based on a recent league vote, there will be some changes for the 2022-23 girls basketball season. Due to declining numbers, the GCCYS wants to be proactive and provide fewer obstacles for girls who want to play basketball but also play another sport.  The hope is that these changes result in increased numbers for girls basketball.

Here are the changes for the upcoming season:

1. The girls season will begin the first weekend in November and will take place on the following weekends:  11/5, 11/12, 11/19, 12/3 (boys start at this time), 12/10, 12/17, 1/7
2. The girls tournament will take place from January 12-15
3. Instead of separate 5th and 6th grade divisions, there will now be a combined 5th/6th grade division and will be referred to as the "reserve" division.  Levels of play offered will be levels 1, 2, 3, 4, and 5.  Level 5 is recreational and we are adding level 4 back in for girls since the size of the division should be twice as large.  Parishes/schools can choose how they want to build the combined grade teams, but they need to register them in the appropriate skill level.
4. Instead of separate 7th and 8th grade divisions, there will now be a combined 7th/8th grade division and will be referred to as the "varsity" division.  Levels of play offered will be levels 1, 2, 3, 4, and 5.  Level 5 is recreational and we are adding level 4 back in for girls since the size of the division should be twice as large.  Parishes/schools can choose how they want to build the combined grade teams, but they need to register them in the appropriate skill level.

A season timeline can be found on the girls basketball page.  Please note that in order to start earlier, teams must be registered earlier so parishes/schools need to pay close attention to the timelines and hold tryouts/evaluations (if applicable) earlier than in past seasons.

This information was emailed to all league members in the spring.  If you have any questions, please contact the league.  Thanks!

Amerileagues will be hosting a Holiday Tournament again this year. This tournament will take place from December 29th through January 1st.  More information is available on the Ameritourneys web site for more information!

Tournament Info

1. December 29th through January 1st
2. Game times:  12/29: 12pm-8;  12/30 and 12/31: 9am-8;  1/1: 12pm-7
3. Registration deadline is December 20th
4. 3 game guarantee (pool play + bracket play)
5. Boys and girls teams in 3rd-6th grade, all levels of play (no AAU teams)
6. $100 registration fee per team + ref fees
7. Individual medals for all championship game participants
8. 3 point shooting contest on January 1st
9. Schedule out by December 24th

Tourney Info  Tournament Flyer

Here is some information about the upcoming basketball tournaments.  A tentative gym usage schedule will be sent to all member organizations by Monday, January 31st.  This won't be final, but will give all parishes/schools information to start planning.

Girls Tournament

1. All games will be played on Feb 10-13
2. NEW this year ... Bracket assignment and seeding will take place beginning at 8pm on Sunday, February 6th.  Please have all scores reported!
3. Schedule will be released on Tuesday, Feb 8
4. For 3rd-5th graders, top bracket of 12 teams, other brackets will be 8-10 teams depending on number of teams playing in that grade.  More info to come on 6th-8th grade brackets
5. Championship games will not start any later than 4pm on Super Bowl Sunday and must be played as scheduled

 

Boys 3rd-4th Tournament

1. All games will be played on Feb 9-13
2. Bracket assignment and seeding will take place beginning at 8pm on Sunday, February 6th.  Please have all scores reported!
3. Schedule will be released on Tuesday, Feb 8
4. Top bracket of 16 teams, other brackets will be 8-12 teams depending on number of teams playing in that grade
5. Opening round matches for large brackets will take place on Wednesday, Thursday, and Friday
6. Championship games will not start any later than 4pm on Super Bowl Sunday and must be played as scheduled

 

Boys 5th-8th Tournament

1. All games will be played on Feb 17-20
2. Bracket assignment and seeding will take place beginning on Tuesday, February 8th after the schedule has been released for the first tournament weekend.  Please have all scores reported!
3. Schedule will be released on Friday, Feb 11

Coordinators and coaches, please read to familiarize yourself with the policy.  Thanks.

Postponing

1. Games will be postponed due to illness, school event, or gym closure.  If a game cannot be played due to any other reason, it is considered a forfeit.  PLEASE DO NOT EMAIL THE LEAGUE REQUESTING A RESCHEDULE BECAUSE PARENTS ARE CHOOSING TO TRAVEL OR CHOOSING TO PLAY IN A LACROSSE TOURNAMENT, etc ...
2. Coordinators, not coaches, should contact the league as soon as they are aware of a legitimate reason to postpone the game
3. The league will attempt to fill any gaps in the schedule at the gym by moving the first or last game of the day into that gym slot if the postponement is communicated to the league before 8pm on Tuesday for Friday games, 8pm on Wednesday for Saturday and Sunday games.  Please note that if the gap is in the middle of the day for a gym with a large amount of games, we will most likely not fill the gap as we don't want to reschedule a game by 5 hours with only 2 days notice

Rescheduling

1. The coordinator of the team that postponed the game should get in touch with the coordinator of the opposing team to work out a reschedule
2. Reschedules must be communicated to the league before Wednesday at 8pm for games that upcoming weekend (8pm on Tuesday night for Friday night games)
3. Games must be rescheduled adjacent to an existing set of games. 
4. Games can be rescheduled during the week if a time during the weekend does not work out for both teams (Monday and Wednesday nights are preferable) if at least two games are played that evening and must be communicated to the league at least 3 days before the game.

The schedule for the 2024 girls volleyball season has now been released (8/16 at 6pm) and is available for viewing from the Schedule menu and all portals.  This schedule should be considered "frozen".  Any comments or questions about the schedule should be directed to parish/school coordinators at this point.

Parents should continue to fill out Liability Waivers (your player absolutely cannot play until a waiver has been filled out correct on our web site).

Just a quick word about score reporting. The coach of the winning team is responsible for reporting the score of the game within 48 hours of the game being played.  Coaches can access score reporting from several places:

1. There is a Report Scores menu option on the Portals->Coach menu
2. On your Coach Portal, games that need scores to be reported will be shown in the upper right hand corner of the portal
3. In the My Team Schedule section of your Coach Portal, you can report scores for games AND correct scores that were entered in error for up to 14 days after the game has been played
4. You can edit your account and subscribe to Score Reporting Notifications.  You will receive an email during your game with a link to the score reporting form

Please note that you must have an account with coach level access in order to access a Coach Portal or subscribe to the Score Reporting Reminder notification. Accounts were created for all coaches based on the email address your coordinator used to register your team (in some cases your coordinator used a different email address than the coach was expecting OR mis-spelled the email address). IF YOU CREATED YOUR OWN ACCOUNT, you most likely do not have coach level access unless you discussed this with the league. Game scores can be edited up to 14 days after your game (via the My Team Schedule section of your Coach Portal OR by resubmitting the score reporting form that was emailed to you if you subscribe to that notification) in case they have been reported incorrectly. If you are the coach of the losing team and the score has not been logged after 3 days, please help us out and log the score yourself. Thanks!

Now that the initial schedule has been frozen for the fall leagues, we are going to activate game change notifications. From this point forward when a scheduled game has a change in location, a change in game time, or either of the two teams are changed, you can receive an email or SMS text message notification. In addition, when a new game is added to the schedule or a game is removed from the schedule, canceled, or postponed, you will also receive a notification

In order to receive notifications, you must have a user account on the web site. Simply choose the organization you are associated with and then choose the teams you want to follow (up to 5). You can then choose the types of notifications you would like to receive. Please make sure you enter a valid email address and if you want to receive SMS text message notifications that you enter a valid phone number including area code

A quick note about game statuses. A game starts out as "scheduled" and then when the game has been completed it will change to "completed" or "forfeited" if one of the teams does not show up. If one of the teams cannot make the scheduled game but the game will be rescheduled, it will be placed in "postponed" status. If the location or time of a game is changed, the status of the game will be changed to "rescheduled".

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