We are posting information early about tournaments this year as there are typically alot of questions about them. Here are the general timelines:
There will be very few games played on Thursday, Feb 13/20. These are typically some of the opening round games for the 3rd-5th grade boys A brackets that have 16 teams.
Parishes/schools should have gym availability for the tournament input to the web site no later than January 15th. Tournament games are assigned to gyms based on size of gym, quality of gym, and approximate ratio of teams in that parish/school to the total number of teams in the league.
More information about the tournament will be made available after our next member meeting.
A boys volleyball-only meeting will take place on Tuesday, January 14th at 7pm at All Saints. More information will be sent out to coordinators around the first of the year as will tentative timelines for the season. Here is the agenda: Boys Volleyball Meeting Agenda
The Amerileagues Sports Supply on-line store is open for business. We are pleased to be able to provide you with top quality merchandise at buying group pricing. For 2019, we will be offering the Wilson Evolution and Jet Competition basketballs as well as a coaching kit that includes a mesh bag, score book, and dry erase board (these items may also be purchased separately). As we are now working with over 2600 youth basketball and volleyball teams in the Greater Cincinnati area, we have negotiated some nice discounts with our supplier.
Individuals purchasing items must pay via credit card at time of purchase. Coordinators placing bulk orders for their parishes/schools who do not wish to pay at time of purchase may enter their member code (available in your Coordinator Portal) during checkout. Payment must be received before the order is processed. By entering your member code, you will not be charged tax due to your exempt status.
All purchases will help us keep these costs low and save money for our member parishes and schools. Please visit our store at https://www.amerileagues.com/shop today!
Planning is underway for the season-ending tournament that will take place from Thursday, October 10th through Sunday, October 13th.
After much discussion and feedback taken from a parish/school-wide survey, the calendar for the upcoming 2019-20 basketball season has been finalized. Games will begin on the weekend of December 7th and the Christmas break will take place on the weekends of December 21st and 28th. Games will resume on January 3rd. The entire timeline can be found on the Boys Basketball page or the Girls Basketball page.
Here are some highlights:
As girls volleyball teams are approved and assigned to divisions/zones, they will appear on the Standings page. Please note the following about how this process works.
6th-8th grade teams are registered by their coordinator into Level 1, 2, 3, or 4 with level 1 being the most competitive division and level 4 being considered as a recreational division which plays by a different set of playing time rules. Our girls volleyball commissioner reviewed the registrations and we had a league meeting on June 24th to discuss with all volleyball coordinators. Some teams were moved up or down a level from where they registered to try and find the best level of play for each team based on how that team finished last year and how their roster looks for the upcoming season.
A survey was sent out to all girls volleyball coordinators asking them to re-affirm (or not) the methodology used to group these teams into zones. The results of the survey overwhelmingly confirmed the approach the league has taken since its inception four years ago. Since all of the teams in 3rd-5th grade are considered to be "balanced" teams (i.e. talent is spread evenly across teams if a league member has multiple teams for a given grade), our member's first priority is to reduce travel time to away games for parents, players, and coaches. Thus, teams are assigned to zones mostly be geography. We would like to have fewer teams per zone (ideally 11 teams), however, it is also a high priority for our members to not play other teams from the same parish. Since some of the larger parishes can have 3 or 4 teams per grade, we are forced to create larger zones with enough teams to avoid intra-parish matchups and to also avoid a team playing another team twice in the regular season.
We hope you find this information useful!
2/16 UPDATE: We will begin approving teams on Tuesday when registration is closed and they will show up on the Standings page when this happens. In addition, coaches will receive emails to claim their accounts. Coordinators, please make sure you put in the correct email address for your coaches.
If you'd like an idea how many teams have registered per grade/skill level, click on the button below to view some high-level registration metrics.
Players will sharpen their fundamentals and improve their basketball IQ through fun and challenging drills, in-game analysis, and off court training. Your camper will receive Elite Training from Elite Instructors. Our instructors are professional varsity coaches from area high schools. Players from 15 GCCYS member parishes participated in our 2018 camps!Post Player College
The girls volleyball tournament is fast approaching and we have put together a list of preliminary site assignments for the tournament. The tournament schedule will be released on Thursday, October 3rd.
We are implementing a new policy regarding timing of game reschedules. All game reschedules need to be submitted to the league by midnight on Wednesday nights for games taking place that weekend. Our referee assignor needs time to manage this. Thanks!
A reminder that game reschedules are worked by parish coordinators (the home team coordinator is responsible when rescheduling a game postponed due to gym closure) and submitted to the league for approval. When rescheduling games, please make them adjacent to an existing set of games at your school/parish or if that is not possible, please reschedule two or more games back-to-back. While not ideal, we will be able to get referees for weekday games if that is the only time available for your parish/school to host a game. Monday and Wednesday nights are preferable for our referees and please schedule 2 or more games together.
All parents and coaches should take a moment to read this letter that the OHSAA recently sent to all high schools in the state of Ohio regarding fan behavior at OHSAA-sponsored sporting events. It is a stark reminder the direction fan behavior is heading and how it might affect the ability for children to play in organized sports in the future.
Team registration for the boys volleyball season is now open! Coordinators should register teams, enter gym availability, and enter any team schedule conflicts by February 17th.
The following are key dates for the current season:
|3/9||Rosters and Liabiltiy Waivers Due|
|4/6-10||No Games - Holy Week|
|4/13-17||No Games - Spring Break|
|5/4||Tournament Schedule Released|
|5/8||Regular Season Ends|
|5/11-15||Season Ending Tournament|
The schedule for the 2019-20 basketball season has now been released and is available for viewing from the Schedule menu and all portals. This schedule should be considered "frozen". Any comments or questions about the schedule should be directed to parish/school coordinators at this point.
Parents should continue to fill out Liability Waivers (girls who played in fall volleyball DO NOT need a waiver for basketball) and parishes should be submitting rosters to the league.
March 25, 2020 Monthly GCCYS Meeting is cancelled.
Rescheduled for April 29, 2020 7:00 PM at Boy Scout Center.
The following email was sent on 11/30 to all boys basketball coordinators, athletic directors, and boys basketball coaches for whom we have a valid email address. Best of luck to all boys basketball teams this season. A similar email will be sent to girls coaches and coordinators in a few weeks.Boys Basketball Kickoff Email
The full season schedule for boys volleyball is now available (3/7 8am). These schedules were reviewed by the coordinators from each parish and feedback was provided to the league before the schedule was finalized. Thank you to all parish coordinators for their feedback, almost all of which was incorporated into the schedule.
Schedules can be found in a variety of formats from the Schedule menu (by Team, by Date, by Gym). If you are a coach, you can also view a pre-filtered version of the schedule which only shows your team from your Coach Portal. Others who created an account on the web site and subscribed to a team or teams, can view those schedules on their Subscriber Portal.
It is important to note that now that the schedule is live, making changes to it will be very difficult. Any feedback a coach might have with the schedule should be directed to their parish coordinator and not the league. League coordinators are instructed to inform the league of any issues that might arise with the schedule and to work with the league and the coordinator of their opponent on reschedules. The league will ignore any direct requests from coaches to reschedule or cancel matches.
Thanks and have a great season!
GCCYS and Amerileagues
The Ohio Department of Health has announced new legislation referred to as Lindsay's Law which addresses Sudden Cardiac Arrest in youth athletes. The law went into effect on August 1, 2017. GCCYS sent an email to all parishes during the week of August 1st to provide guidance regarding how this should be implemented for our member coaches, athletes, and parents. You can read more about Lindsay's Law on the Ohio Department of Health web site: READ ABOUT LINDSAY'S LAW
We have included links to resources below which might be helpful for our members, but please note that it is the obligation of the parish/school to make sure everyone for their program is trained and in compliance with the Ohio state law.
The following resources were developed to implement Lindsay’s Law:
For parents/guardians and youth athletes:
If you are a coach for an interscholastic sport and are licensed by the Ohio Department of Education, please visit their website for information about their training requirements around Lindsay’s Law.
If you are a coach in a community program, please use the following resources:
ALL TOURNAMENT BRACKETS ARE NOW AVAILABLE (for both weekends). REPORT YOUR TOURNAMENT SCORES IN A TIMELY MANNER. Teams are advanced through the tournament based on a score being reported. Good luck to all teams!
Here are a few notes about the tournament:
This physical bracket will show the teams as they advance through the tournament (scores must be logged to advance the teams on the bracket) and will also show the scores of completed games. Please note that this is not a responsive bracket and while you can view it from a mobile device, it is best viewed from a computer or tablet. Horizontal and vertical scroll bars are available to help you view the entire bracket.
There is also a way to easily locate the bracket your team is playing in, although this is probably not necessary for boys volleyball due to the small number of brackets. Choose the Find My Bracket link, enter the last name of your coach or your entire team name, and a listing of teams in your bracket will appear along with their seeding and record. You can easily click on the bracket name to display the physical bracket.
Check out the links below. You can also access this tournament information from the Post Season Tourney option on the Schedule menu.
All parents should take a moment to read "10 Things Parents Need to Know" which is a great reminder to all. Coaches, if you need help tracking playing time for basketball, please print out and use the Basketball Player Tracker. League specific information is available under the new Leagues menu. Also, basketball rules were updated on 1/3 and all coaches were sent an email with information about rules changes.
Also as a reminder, the maximum gate fee that a parish/school may charge is $5/family, $3/adult, and $1/child
With snow in the forecast for this weekend, now is a good time to post a reminder about the GCCYS Inclement Weather Policy. As the GCCYS is informed of gym closings by parish/school coordinators (they can do this via the contact form or by contacting Amerileagues or GCCYS commissioners directly), this information will be shared on the front page of the web site. In addition, games will be marked as postponed or cancelled which will trigger email and SMS text notifications to those that subscribe to Game Status Change notifications for teams affected. If we have a very large weather event, the web site might be put into maintenance mode in order to handle traffic. If this is the case, listings of closed gyms will appear.
GCCYS Policy: Games/matches may be postponed due to extreme inclement weather where the safety of the coaches, players and spectators are at risk. It will be the responsibility of the parish/school site representative and coordinator, at the hosting school, to make the decision regarding the closing of their facility. The coordinator must provide notification to GCCYS a minimum of 90 minutes prior to the start of a game/match. All subsequent games/matches will be cancelled except in cases where it may be possible to re-open later in the day. If a host team's gym is open but the visiting team decides not to participate it will result in a forfeit. Request for postponement and reschedule will be accepted from coordinators only.
All league fees ($110 per team for all leagues) can be paid to "GCCYS" and sent to the following address:
Cincinnati, Ohio 45242
Just a quick word about score reporting. The coach of the winning team is responsible for reporting the score of the game within 48 hours of the game being played. Coaches can access score reporting from several places:
Please note that you must have an account with coach level access in order to access a Coach Portal or subscribe to the Score Reporting Reminder notification. Accounts were created for all coaches based on the email address your coordinator used to register your team (in some cases your coordinator used a different email address than the coach was expecting OR mis-spelled the email address). IF YOU CREATED YOUR OWN ACCOUNT, you most likely do not have coach level access unless you discussed this with the league. Game scores can be edited up to 14 days after your game (via the My Team Schedule section of your Coach Portal OR by resubmitting the score reporting form that was emailed to you if you subscribe to that notification) in case they have been reported incorrectly. If you are the coach of the losing team and the score has not been logged after 3 days, please help us out and log the score yourself. Thanks!
in early July, all teams for the fall volleyball season were set to "Approved" status which triggers the creation of web site account for coaches. If you received an email from the web site with account information but did not reply within 24 hours OR you never received an email, you need to claim your account. To do so, please request a new password by navigating to the Password Reset Page and enter the email address that your coordinator gave the league. If you are not sure which email address this is, then go to the Teams Page on the Organization menu and look for the email address associated with your team. When you request a new password, if the system does not recognize your email address or you never receive a subsequent email (it should happen within 30 minutes), please Contact Us and we will get it sorted out. Thanks!
Also, please note that Yahoo has been systematically rejecting emails from our web site. If you have a Yahoo email account, please white list the email address email@example.com or better yet, any emails from the domain amerileagues.com. If you have a non-Yahoo email address you can use as an alternative, that would be helpful as well.
Now that the initial schedule has been frozen for the fall leagues, we are going to activate game change notifications. From this point forward when a scheduled game has a change in location, a change in game time, or either of the two teams are changed, you can receive an email or SMS text message notification. In addition, when a new game is added to the schedule or a game is removed from the schedule, canceled, or postponed, you will also receive a notification
In order to receive notifications, you must have a user account on the web site. Simply choose the organization you are associated with and then choose the teams you want to follow (up to 5). You can then choose the types of notifications you would like to receive. Please make sure you enter a valid email address and if you want to receive SMS text message notifications that you enter a valid phone number including area code
A quick note about game statuses. A game starts out as "scheduled" and then when the game has been completed it will change to "completed" or "forfeited" if one of the teams does not show up. If one of the teams cannot make the scheduled game but the game will be rescheduled, it will be placed in "postponed" status. If the location or time of a game is changed, the status of the game will be changed to "rescheduled".
Account registration is now open for those that want to follow and subscribe to teams. To register, please click on the Register link in the upper left corner of the web site. You will be asked to choose a user name, password, and enter your first and last names and email address. Choose the organization you are affiliated with and then one of more teams (winter league teams will not be available until late October/mid November) from the parish/school that you want to follow. You can also choose to subscribe to a number of different email and text message notifications.
Once you have created your account, you can login to the web site and will now notice a Portals menu which has a Subscriber option. By choosing that option, you will see your own personal portal with information about the teams you are following. PLEASE NOTE ... that coaches and coordinators have accounts with higher level access created for them. Coaches and coordinators CAN create their own account if they like, but PLEASE USE THE EMAIL ADDRESS that your school/parish supplied to the league. Coordinator or coach privileges will be added to your account after your organization contact information or team information has been communicated to the league.
Regular account holders can choose to subscribe to the following types of notifications:
ALL HEAD COACHES AND ASSISTANT COACHES must complete the NFHS Concussion Training course before their first game. As a head coach, after you have completed the free, on-line training course on the NFHS web site, you can edit your coach account (after it has been created for you) on the GCCYS web site and specify the course completion date. This training is valid for up to 3 years upon completion of the course so if you have already completed the course in the past 3 years, you should simply enter your course completion date. In order to take the course, you must first register yourself and create an account on the NFHS web site. You will then be able to take the course.
Please note that it is the obligation of the parish/school to make sure everyone for their program is trained and in compliance with the Ohio state law.